Project Manager

The West Oakland Environmental Indicators Project has a twenty-year track record of using participatory research and collaborative problem-solving techniques to drive policy change, community development, and coalition-building in West Oakland and beyond. We are entering a phase of intense project implementation and are looking for a logistically-minded Project Manager to coordinate a portion of our portfolio to keep projects moving forward and running smoothly.

This mission-critical role provides an opportunity to shape a growing suite of technical projects in various stages of maturity. A good fit will enjoy hands-on, detail-oriented work and will be comfortable juggling logistics while keeping an eye on the big picture. You’re probably not afraid of spreadsheets and gantt charts.  The role reports to the Senior Project Manager.

Goals and outcomes for the role

• Projects are completed on time according to contracted commitments.
• Project details, status, and reporting data are well defined, tracked, clearly communicated, and accessible to everyone who needs it.
• Project stakeholders and participants experience a collaborative environment that makes people feel supported, empowered, and equipped to do their work.
• Processes and systems keep projects and programs moving forward and well-tracked.
• Project-related activities, meetings, and events are collaborative, productive, and efficient for all involved.
• Project-related processes embody environmental justice principles and practices, and successfully integrate WOEIP’s collaborative problem-solving methods and philosophies to deliver on our mission.

 

Project portfolio

The specific portfolio of projects assigned will vary based on candidate interest, existing contracts, and team capacity. This may include:

• Managing the West Oakland Community Action Plan Steering Committee as the primary WOEIP representative on the Co-leads team.
• Roll-out of alternative energy pilot projects (e.g. hydrogen-powered trucking and vehicle-powered buildings).
• Installation of air filtration systems in affordable housing facilities and community centers.
• Other projects as they’re developed.

 

Time commitment to each project will vary based on project progression and milestones.

 

Responsibilities

This is a hands-on role responsible for day-to-day project operations, including but not limited to:

• Develop and maintain project timelines across a dedicated portfolio of projects.
• Coordinate stakeholder meetings, including scheduling, agenda planning, speaker and facilities booking.
• Remote and in-person meeting facilitation that centers participatory practices.
• Relationship management across diverse groups of people with sometimes competing interests and priorities, including serving as the main point of contact on staff for specific projects, communicating project milestones to all involved, coordinating interactions, and answering questions.
• Information management, including document organization and distribution in support of remote collaboration.
• Budgetary record-keeping and reporting.
• Problem-solving, troubleshooting, and generally finding creative solutions to project challenges as they arise (including the ability to align competing interests and de-escalate conflict).
• Formal reporting of  program activities and progress to management, funders, and the public.

 

Qualifications

The right candidate has demonstrated experience in the following areas.

• Has at least 3-5 years experience managing highly technical projects within a community development and engagement setting.
• Hands-on experience juggling different aspects of project management while anticipating needs to keep projects moving forward, including time and calendar management, stakeholder communications, budgeting, knowledge management, and impact reporting.
• Can translate the language of engineers and planners into community-friendly approaches that support collaborative problem-solving and implementation.
• Is committed to learning and applying Environmental Justice principles when working with community members, administrative staff in multiple levels of government, business representatives, allies, and our team.
• Exercises exceptional judgment and discretion, particularly when working with stakeholders: WOEIP works with opinionated advocates, highly-trained academics and scientists, government agencies, community members, and everyone in between. We rely on diplomacy and discretion to balance these relationships and the Project Manager will be a visible manifestation of this.
• Communicates with clarity, kindness, patience, and discretion: We’re looking for someone who embraces open communication, and can get their point across respectfully and effectively both in-person and online.
• Is extremely comfortable with digital tools and platforms, such as Google and Microsoft Office Suite, Asana or Trello, Zoom and other video conferencing software, and is comfortable selecting and setting up software and systems to support our work.
• Speaks and writes English fluently, with an additional preference for the ability to also communicate in another language, such as Spanish, Mandarin, or Arabic.

 

Compensation and benefits

• This is a full-time exempt position, beginning immediately at 40 hrs/week. Salary range is $80,000-$90,000 annually.
• We offer a generous benefits package that includes unlimited PTO; paid health, dental and vision coverage; a retirement savings plan with up to 5% employer match; a $600/month additional benefits stipend; and a hybrid work environment.

 

How to apply

Send a letter explaining your interest in the role, along with a resume, to working@woeip.org. Due to limited capacity, we cannot accept phone calls, personal emails, or walk-ins. We appreciate your understanding.

 

About WOEIP

WOEIP is a resident-led, environmental justice nonprofit helping West Oaklanders achieve healthy homes, healthy jobs, and healthy neighborhoods for all who live, work, learn, pray and play in our community.

We are  an equal-opportunity employer. We are a small team that values direct and open communication, power-sharing and leadership development, acknowledging our own and each others’ unique lived experiences and relationships to privilege, and centering the voices of those most impacted by our work. We especially welcome candidates who identify as Black, Indigenous, people of color, LGBTQ+, or other underrepresented or historically marginalized groups, as well as those with connections to West Oakland. If you need accommodation for a disability during the application process, please let us know.