Finance and Accounting Coordinator

At the West End House (WEH) our mission is at the heart of all we do. We provide high-impact programs that support youth as they achieve academic success, explore the arts, develop career readiness & leadership skills, and adopt healthy lifestyles. We are committed to advancing racial equity through our work and throughout all aspects of our organization- our youth programs, our community and family engagement, and our board and leadership.

 

Our ability to achieve this and deliver high quality programing year after year is contingent on the rigor and accuracy of key finance and accounting functions. These operations directly enable our services and are pivotal in ensuring the West End House continues to offer youth opportunities to explore the arts, prepare for careers, and develop healthy lifestyle habits.

The Finance & Accounting Coordinator will work closely with the Director of Finance and Administration, and the COO, and will be responsible for general accounting duties and other key functions in accounting, finance and operations.

Key Responsibilities:

●      Record and coordinate key accounting functions, including accounts payable and receivable, bank deposits, reconciliations, and tax preparation, through relevant accounting software and databases

●      Process, record and monitor all cash receipts and make all journal entries regarding revenue, including donor gifts, general accounts receivable, fees and other income sources

●      Prepare any checks for deposit and coordinate deposits at the appropriate bank

●      Monitor and manage aged receivables, including follow-up and interaction with Development

●      Complete necessary administrative work such as processing reimbursements and managing petty cash

●      Organize and maintain controls with company credit cards (allocate expenses, collect receipts, etc.)

●      Create & distribute monthly expense reports for the program impact team

●      Create and maintain system for supply purchasing and expense allocation

●      Assist with payroll processing including the review and submission of timesheets

●      Coordinate with Positively Partners on maintaining personnel records

●      Assist the Director of Finance & Administration with the monthly, quarterly and year-end closing

●      Assist in audit and tax preparation and regulatory reporting requirements

●      Work with Director of Finance & Administration and Chief Development Officer in providing grants management support and reconciliation

●      Assist in budget & reporting for various fundraising needs

●      Participate in the annual budget creation and approval process in collaboration with CDO, CEO, COO, and the Director of Finance & Administration.

●      Participate in board’s finance committee (prepare materials, take meeting minutes, and follow up on Committee questions and requests)

●      Assist in implementation of effective business procedures for organization

●      Ad hoc analytical projects

●      Other duties as assigned.

 

WHO WE’RE LOOKING FOR:

There are a multitude of ways to learn, grow and excel professionally and we know that people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. With this in consideration, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below:

 

•       1-3 years of progressive experience across accounting or administrative functions

•       Associate’s degree in relevant field or Bachelor’s degree preferred, other experience considered

•       Experience working with databases and financial systems

•       Detail oriented with a demonstrated ability to analyze organization wide data and ensure compliance with multiple reporting requirements

•       Ability to work independently and execute tasks with limited supervision and utilizing sound judgment

•       Ability to communicate effectively with a wide variety and different levels of stakeholders

•       Strong project management, follow-through and outstanding customer service skills

•       Proven track record of working with confidential and sensitive information such as finance and payroll documents.