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Senior Talent Acquisition Specialist

  • Full Time
  • Washington, DC
  • minimum $50,000 USD / Year
  • Salary: minimum $50,000

Website Urban Institute

Special Assistant to the Vice President and Project Coordinator

(Center on Nonprofits and Philanthropy)


About Urban Institute:

At the Urban Institute, we believe in the power of evidence to improve lives and strengthen communities. As a nonprofit focusing on social and economic policy, our researchers and policy entrepreneurs open minds, shape decisions, and identify transformative solutions to the most pressing issues of our time.

Our Mission

To open minds, shape decisions, and offer solutions through economic and social policy research.

Our Values

Collaboration, Equity, Inclusivity, Independence, and Integrity

For more information on the Urban Institute, please visit

The Opportunity:

The Center on Nonprofits and Philanthropy (CNP) at the Urban Institute is an internationally recognized leader in conducting and disseminating research on issues of policy and practice in the nonprofit and philanthropic sectors. Through research, evaluation, and advising, CNP equips a wide range of changemakers with evidence to advance effectiveness and equity. CNP’s scholars, analysts, and strategists work closely with funding partners to build knowledge in a range of areas including charitable giving, equitable grantmaking, impact investing, social sector infrastructure, and data capacity building. CNP houses the National Center on Charitable Statistics, which makes over 20 years of nonprofit IRS Form 990 data freely accessible to the public.

CNP is seeking an energetic, organized, and proactive individual to serve as special assistant and project coordinator to support the center’s Vice President. This person will work as part of our center operations team to support the advancement of our mission, management, and operations.

The ideal candidate will have 1-3 years of experience providing executive support in a fast-paced office environment and possess an interest in public policy and the broad range of social and economic policy issues addressed by Urban researchers. Strong candidates will be detail-oriented and have experience working collaboratively to accomplish organizational priorities. In addition, they will be entrepreneurial, solutions-oriented, and able to thrive in dynamic conditions by assessing competing priorities and determining the best course of action. This is an ideal position for an early career professional with exceptional organization and project management skills to learn, grow and assume increasing responsibility through a pivotal support role on the team.

What You’ll Do:

Responsibilities include:

Special Assistant

·         Manage the Vice President’s daily business by scheduling meetings and proactively ensuring that they stay on time, compiling meeting and background materials, and tracking tasks and priorities

·         Represent the Vice President by tracking, screening and reviewing correspondence and addressing questions directed to the Vice President

·         Compose routine correspondence including emails and memos from the Vice President to internal and external stakeholders, edit and proofread draft materials, respond to requests for information, and assemble materials for distribution

·         Track relevant media pertaining to the center’s portfolio and draft social media posts for the Vice President

Arrange travel and meetings on the behalf of the Vice President, including handling itineraries, meeting logistics, agendas, and expense reports
Project Coordinator

·         Work on a small team that serves as the “go-to” for people in the center for questions on center operations, project specific tasks and larger organizational initiatives

·         Communicate and coordinate with other units at Urban, such as Communications, Human Resources, Accounting, and other research centers.

·         Perform a variety of project and operations management tasks, including event and meeting planning and logistics, formatting and editing documents, and budget creation and analysis

·         Perform administrative and center support, such as PowerPoint and/or spreadsheet creation, and maintenance of filing system and contact databases

·         Support center staff during fundraising and proposal development, including developing promotional materials, reviewing RFPs, compiling budgets (using Excel templates), managing tasks and deadlines, collecting submission packages, and reviewing documents

·         Complete ad hoc special assignments and work collaboratively with the center’s operation team to manage time and problem-solve

Who You Are:

The successful candidate will:

Possess a bachelor’s degree or equivalent combination of academic and professional experience along with one to three years of work experience in fast-paced office environments; experience working with philanthropic and/or non-profits leaders is a plus.
Exhibit strong attention to detail and organizational skills and have experience with managing an executive’s calendar
Be a strong communicator and manage up to ensure an executive’s deadlines and priorities are met
Successfully manage multiple tasks and assignments and proactively anticipate workflow to plan for the timely completion of tasks and deliverables
Show a strong sense of initiative, willingness to suggest improvements or develop solutions to challenges and processes
Display excellent and versatile writing skills including composing messages for a variety of formats
Have a can-do attitude with exceptional interpersonal skills, sound judgment, and ability to adapt to changes in work assignments, deadlines, and team environment
Demonstrate commitment to principles of diversity, equity, and inclusion
Possess a collaborative workstyle to ensure yours, the executive’s, and the center’s needs are met
Exercise  professional judgment and discretion as well as strict level of confidentiality
Exhibit proficiency in Microsoft Excel, MS Word, Outlook and PowerPoint; Salesforce proficiency is a plus.
Please note all applications must include a cover letter to be considered.


What You’ll Experience:

No matter your role with Urban, you will contribute to meaningful work that makes a difference for people and communities across the country.  You will be part of a welcoming and hybrid workplace. We are committed to cultivating a community and working in a manner defined by collaboration, equity, inclusivity, independence, and integrity.

Urban’s greatest asset is our people.

Urban is committed to supporting our staff’s physical, emotional, and financial well-being through a robust benefits package for yourself, eligible dependents, and domestic partners. It includes generous paid time off, including nine federal holidays, medical (including prescription), dental and vision insurance, and transit benefits. Urban is unique in that we offer 403(b) retirement plan participation immediately after you’re hired and a generous employer contribution after five months of service and 1,000 hours, with immediate vesting. You’ll also have access to a health advocate, personal finance coaching, an Employee Assistance Program, and educational assistance for undergraduate and graduate degree programs.

As a federal contractor, Urban will comply with Executive Order (EO) 14042 that requires federal contractors, subcontractors, and their respective employees to comply with Covid-19 vaccinations. All Urban Institute employees must be fully vaccinated against Covid-19  and comply with masking and distancing requirements, regardless of responsibilities or work location. New hires must also be fully vaccinated before starting work.  Employees may request exemption from vaccination against COVID-19 based on either a medical condition or a sincerely held religious belief that prevents them from being vaccinated.  Where such an exemption is approved, Urban will discuss with each employee potential accommodation.

The Urban Institute has formally recognized the Urban Institute Employees’ Union, which is part of the Nonprofit Professional Employees Union (NPEU). Urban management and the Union work together in good faith and are motivated by a shared commitment to this institution. This position is included in the Union-represented collective bargaining unit, and specific employment terms and conditions are subject to collective bargaining negotiations.

The above statements are intended to describe the general nature and level of the work being performed by the people assigned. This posting is not an exhaustive list of all duties, responsibilities, and requirements. Urban management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.

The Urban Institute is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender or gender identity, age, marital status, personal appearance, sexual orientation, veteran status, pregnancy or family responsibilities, matriculation, disability, political affiliation, or any other protected status under applicable law.

We are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position, please contact Human Resources at Reasonable accommodation requests are considered on a case-by-case basis.


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