Program Administrator

FLSA STATUS: Non-Exempt

LOCATION: Fresno, CA

HIRING RANGE: $24 to $28 per hour, depending on experience.

About UFW Foundation: For 17 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in California, Arizona, Georgia, Illinois, and Michigan.

The UFW Foundation’s Immigration Legal Services Program provides high quality comprehensive affirmative and removal defense services and representation before U.S. Customs and Immigration Services (USCIS), Executive Office for Immigration Review (EOIR), and California State Courts. We represent low-income clients in an array of affirmative and defensive applications, including but not limited to family petitions, U-visa/VAWA, Waivers, Naturalization and DACA, as well as Asylum/Withholding/CAT, Cancellation of Removal and Special Immigrants Juvenile Status (SIJS). We also represent unaccompanied minors as a VERA/Office of Refugee and Resettlement sub-grantee before EOIR and CA Family and Probate courts across 7 counties.

SUMMARY: The Program Administrator will support all aspects of the Community Advancement Services programs and projects including planning, organizing, staffing, leading, and executing program activities. Secondary duties will include various special projects related to the events and activities in which the organization is involved.

ESSENTIAL DUTIES AND RESPONSIBILITIES (This list is not exhaustive):

Program Administration

Manages the planning and coordination of all grant programs;
Ensures implementation of policies and practices of programs;
Manages the data collection from staff and partners and prepares data for program grant reports;
Coordinates internally with staff to assemble program and financial data for applications and reports;
Maintains accurate program records;
Manages data entered in Quickbase and Egnyte systems and coordinates quality control of data;
Communicates directly with staff and subgrantees who utilize the systems to ensure that they enter accurate and timely data;
Conducts office site and subgrantee audits;
Represents the organization at partner meetings, conferences, and other collaborations, particularly when related to health/public benefits issues;
Supports program development and growth;
Provides support with constituent calls, screenings and services, when needed;

Financial & Administrative Compliance

Coordinate grant deliverables and produce reports for funders;
Coordinate the collection of information and the process for approving and producing internal financial reports;
Maintain and support the team in producing annual budgets, operational plans, and Management by Objectives and Results (MOR) Reports;

Staff Coordination

Support recruitment and retention efforts;
Develop and conduct orientations and ongoing trainings for the staff members that provide services;

Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May involve the coordination and supervision of volunteers/interns as needed.

MINIMUM REQUIREMENTS AND/OR QUALIFICATIONS:

The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas:

Excellent oral and written communication skills in both Spanish and English.
Speed, Precision, and Accuracy: Ability to work in a fast-paced, constantly changing environment with speed, precision and accuracy.
Flexibility. Ability to handle multiple projects simultaneously. Ability to adjust quickly to constantly changing priorities and responsive to feedback. Ability to work irregular hours and participate in organizational activities.
Dedication to Mission. A genuine interest in immigrant and farm worker rights.
Collaboration. Ability to work with teammates in a professional and solutions-oriented manner.
Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS:

Previous experience working with immigrants and/or the Latino community.

ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS:

Ethical conduct.

EDUCATION and/or EXPERIENCE:

BA/BS degree in Social Sciences, Business, Organizational Management, a related field or equivalent experience.
2 to 3 years of experience supporting nonprofit programs and/or the implementation of grants.
Prior experience working in non-profit organization management, contract administration, budgeting, and fundraising.
Comprehensive knowledge of standard office practices, procedures, equipment, and techniques; excellent organizational, managerial, and communication skills.
Ability to plan and achieve annual goals and objectives. Experience with and knowledge of computer operation; knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), and database applications.

COMPENSATION:

The hourly pay range for this position is, $24 to $28 and benefits include:

Accruals of 2, 3, and 4 vacation weeks per year depending on tenure, along with 16 paid holidays and 1 mental health day
Access to health, dental and vision benefits
Flexible Spending Accounts
Employee Assistance Program
403(b) retirement plan with 2% employer match
Employer-sponsored pension plan
Life insurance
Professional development opportunities and access to thousands of courses
Employee discounts through UnionPlus and Lifemart
Flexible schedules and/or work arrangements