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Associate Gift Registrar

Smithsonian Institution Office of Advancement

Come join a team of dedicated staff at an exceptional time in the Smithsonian’s history during the creation of two new Smithsonian museums. The National Museum of the American Latino and the Smithsonian American Women’s History Museum share the experiences and perspectives of Latinos and women across history and deepen our shared understanding of what it means to be an American. These museums build on the legacy and impact of the National Museum of African American History and Culture, which has helped transform the nation’s understanding of American history since its opening in 2016. Following the success of the Smithsonian’s first comprehensive capital campaign, the largest ever undertaken by a cultural organization, the Smithsonian has built a model fundraising organization. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

 

About the Associate Gift Registrar

The Office of Advancement seeks to hire an experienced Associate Gift Registrar who performs a variety of operational activities related to processing and receipting of charitable contributions to the Institution. This position is part of a team that is responsible for gift registration and recording, gift modifications, and coordination with unit colleagues regarding gifts to the Institution. This position includes gift entry, fulfillment of requests for gift documentation, preparation of daily bank deposits, training unit staff pan-institutionally as it relates to all aspects of gift recording, documentation of team processes, and completion of ad hoc projects as assigned by the Gift Registrar.

 

Applicants must have a minimum of two years of experience in gift entry, knowledge of IRS charitable contribution regulations and how they relate to financial accounting practices, preferably in complex higher education or a large cultural or environmental organization. Knowledge of donor database software (e.g., Advance, RE or Banner), accounting systems, and Microsoft Office is desired. Strong organizational, relationship, collaboration, and communication skills as well as the ability to work independently are essential. Applications should demonstrate the ability to coordinate complex procedures and to manage multiple projects simultaneously. The successful candidate will have a passion for learning and exploration, and the desire to join an innovative and growing operation.

 

 

 

About the Office of Advancement and Smithsonian Institution

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian in accomplishing their goals.

 

The Smithsonian Institution is a unique complex of 21 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is dedicated to its founding mission, “the increase and diffusion of knowledge” and as such we use our resources to encourage curiosity, ignite wonder and spark the joy of learning. Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

 

Benefits and Application Instructions

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a federal position but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 9, 2022. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

 

Commitment to Diversity, Equity, and Inclusion

The Smithsonian Institution ensures its employees (federal and trust), applicants, and affiliated persons (interns, research associates, fellows, and volunteers) are protected from discrimination and unfair treatment in the workplace regardless of their race, color, religion, national origin, sex (including gender identity, gender stereotyping, pregnancy, and sexual orientation), age, disability, genetic information, marital status, parental status, or political affiliation and are free from reprisal against protected activities. In addition, other Smithsonian policy prohibits discrimination based on membership in an employee organization or other non-merit factors, and political affiliation.

 

The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis.

To apply for this job email your details to oastaffing@si.edu