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Grants Research Administrator at SF State

  • Full Time
  • San Francisco, CA
  • $69,996 - 72,768 USD / Year
  • Salary: $69,996 - 72,768

Website San Francisco State University

Another Source’s client, San Francisco State University, is recruiting a Grants Research Administrator to join their Office of Research and Sponsored Programs (OSRP) team in San Francisco, CA! This is a hybrid opportunity with the expectation to be on-site 3 days per week.


Internally this position is titled: Grants Administrator


This position serves as a Grant Administrator (GA) for a large portfolio of externally funded grants and contracts in the Office of Research and Sponsored Programs (ORSP). GAs work as part of an ORSP team responsible for all areas of research administration, including both pre- and post –award functions. GAs are expected to provide full range of services to Principal Investigators (PIs) from proposal submission to project close out, while ensuring compliance with funder guidelines.


ORSP helps to create a dynamic, engaging and vibrant environment for SF State faculty and students. By providing support and infrastructure, ORSP gives faculty and students the opportunity to engage in life changing programs that have an impact both individually and to the broader community.


Learn more:


Did you know? California State University system is the largest public four-year university system in the world, with more than 486,000 students, and 56,000 faculty and staff.


The anticipated annual base salary range for this position is $69,996 – $72,768, commensurate with experience


Why a career with CSU is for You


The CSU system offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary:

Immerse yourself: Being on campus allows you to enjoy renowned sporting events, artist events, world-renowned speakers. Stroll through trails, museums, and enjoy all campus has to offer.
Tuition waiver: up to 2 courses, or 6 units, per semester for employee, spouse, registered domestic partner or eligible dependent child for any of the 23 campuses.
Mission driven culture: Transforming the lives of a diverse student body, including first-generation students and under-represented communities.
Jury duty: The CSU will continue an employee’s salary while they are on jury duty, regardless of length of jury service.
CalPERS Retirement Plan: CalPERS is a defined benefit retirement pension plan. Lifetime medical benefits for you, your spouse, or registered domestic partner. Learn more here:
403(b) Supplemental Retirement Plan (Similar to a 401k plan)
Up to 24 vacation days per year (based on employee group and/or services)
A healthier you. Access to athletic and gym facilities on campus
Transportation support. Pre-tax commuter benefits
About the Role:


What you will be doing:

Proposal preparation and submission (35%)

New award set up and PI orientation (10%)

Ongoing review and monitoring of awards (30%)

Award close out (15%)

Mentoring/Training Other Team members (ongoing)


Minimum Qualifications

Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
Preferred Qualifications:

Three to five years of experience in research administration (pre- and post-award) and as a grant/research administrator in a University or non-profit setting.
Experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and non-profit agencies; demonstrated experience and success in the financial management of multiple projects in the post-award phase.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations.
Knowledge of cost principles and regulations related to grants and contract administration, including Uniform Guidance
Advanced knowledge of general office software, especially spreadsheet and database applications.
Knowledge of standard processes and software in the development and submission of grant proposals
Working knowledge of standard budgeting and accounting practices and fiscal analysis techniques.
Knowledge of Federal agency guidelines (NSF, NIH, USED, NOAA, NEH, NEA, and others).
Certified Research Administrator certification or related advanced degree preferred; experience with system to system pre-award software.
The California State University (CSU) fosters a diverse and inclusive employment environment that is safe and respects all employees, students, and visitors. The CSU works to protect your rights and foster a safe, inclusive environment. Learn more about your rights and HR compliance policies.  The CSU is committed to transparency and compliance to policies affecting privacy, conflict of interest, and outside employment by Management and Executive personnel.


Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.


CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at


Equal Employment Statement

The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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