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Philanthropy Assistant

  • Full Time
  • Denver
  • USD $23.08-24.04 per hour USD / Year
  • Salary: USD $23.08-24.04 per hour

Website Rocky Mountain Public Media

Rocky Mountain Public Media, Inc. (RMPM) is the parent company of Rocky Mountain PBS, KUVO Jazz and The Drop. Over a million Coloradans turn to Rocky Mountain PBS, KUVO Jazz and The Drop to discover provocative and inspiring local, national and international programming; find diverse viewpoints; score front row center seats to world-class performances; and experience lifelong learning opportunities every month.

The Philanthropy Assistant is a strategic member of the Philanthropy team. The position assists the team with donors capable of investing $1,200 or more. This role is responsible for administrative support to the Philanthropy team in the planning, coordinating, and implementation of annual and capital fundraising efforts, including supporting a broad range of fundraising activities. The Assistant will provide support around cultivation, solicitation, and stewardship of new and current mid-level and major gift donors to strengthen the major gift pipeline and support the work of the front-line fundraisers. The position reports to the VP of Philanthropy.


Manages Philanthropy team fundraising efforts and activities through Salesforce (NGOC) database data entry work. The position enters completed actions and upcoming tasks in donor accounts, updates the donor pipeline, and pulls reports for the team and for individual gift officers. Ensures that all mid-level and major gifts are entered properly and accurately into the database. Serves as the primary database administrator for the Philanthropy department, including managing customization of data and reports for the team.
Processes gifts and updates team revenue weekly, tracking all gifts and pledges, comparing to monthly goals on a weekly basis and documenting results.
Oversees the acknowledgment of all gifts and pledges and prepares pledge payment reminders and gift agreements. Collaborates with the Philanthropy team and the Executive Office to thank donors through the donor acknowledgement process.
Supports fundraisers by writing contact reports following meetings, assisting with implementation of meeting next steps and other cultivation efforts, preparing gift agreements and documents to assist in closing gifts, and by drafting correspondence and authoring donor stewardship materials.
Assists in the administration of RMPM’s planned giving program by helping with the creation of marketing and program materials, such as RMPM’s Legacy quarterly newsletter. Sends prospects estate planning materials and serves as a liaison with external estate representatives. Updates lists and messaging and assists with stewardship of planned giving prospects and donors.
Conducts in-depth prospect research and prepares detailed profiles on prospective and current donors and partners for the CEO and Philanthropy team using Donor Search and other sources.
Collaborates with Philanthropy team members to implement major donor cultivation and stewardship plan.
Communicates with donors, and conducts thank you calls to supporters on a weekly basis. Responds to requests for general assistance from mid-level and major gift donors.
Prepares and distributes briefings, agendas, meeting notes, and other documents for donor and philanthropy team meetings.
Partners with communication, revenue and content teams to create donor-facing correspondence including impact reports, letters, invitations, briefings, email updates and other materials to key stakeholders.
Manages logistics for virtual and in-person Philanthropy events. Oversees events process including invite language, event show flow, maintains RSVP lists, communicates with digital marketing to coordinate, and send out invitations, and manages event reminders and follow up. Additionally, assists in coordinating with event participants and other RMPM departments.
Processes gifts and coordinates stock gifts made to RMPM in partnership with the Finance teams. Maintains communication with the Membership team to ensure proper gift processing as needed.
Tracks and documents all bequests and planned giving notifications; provides required follow up with personal representatives for the processing of bequests and planned gifts.
Other tasks as assigned and/or required.


Bachelor’s degree in Business, Marketing or a related field; a mix of demonstrated skills, abilities and knowledge may be considered in place of educational requirements.
Minimum 2 years experience and knowledge of fundraising best practices
Experience in working in a non-profit environment is a plus.
Must be able to manage multiple projects under tight deadlines.
Excellent writing, analytical, and research skills are essential.
Strong communication skills, customer service skills/focus, and relationship management skills are required.
Knowledge of and prior usage of Office365 applications, including SharePoint, Outlook, Word, Excel, and PowerPoint is required.
Strong analytical and computer and cloud-based application skills: Microsoft Office Suite (Outlook, Word, Excel, OneDrive, SharePoint), Zoom, and CRM software.


Must be a forward-thinking and strategic worker who anticipates the needs of a fast-paced fundraising team.
Must be able to work both independently and as a collaborative and productive team member.
Must possess strong interpersonal skills and the ability to work professionally and productively with persons at all levels. Strong relationship-building skills and being comfortable calling donors and thanking them for their gifts is needed.
Must possess exceptional time management, decision making and organizational skills.
Experience with prospect research, online databases and other sources to locate financial and philanthropic information is preferred.
Experience with CRM (Customer/Constituent Relationship Management) software and reporting preferred.
PROCEDURE FOR APPLICATION: Persons interested in this position must apply at Please submit the following items:

A cover letter detailing how the applicant’s qualifications fit the needs of RMPM and information on how the applicant found out about the job opening.
A resume detailing education, training, and employment experience.
Position will be posted until filled. No phone calls please. KRMA-TV/KTSC-TV/KRMJ-TV/KRMU-TV/KRMZ-TV and KUVO-FM/KVJZ-FM are licensed to and operated by Rocky Mountain Public Media, Inc. as non-commercial public television and radio.


This position works primarily in an office environment. This position must be able to work a flexible schedule with occasionally long hours including some evenings and weekends. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The position requires the ability to lift and carry up to 10 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Rocky Mountain Public Media embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. As such, Rocky Mountain Public Media does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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