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Accounts Payable Specialist

  • Full Time
  • Portland, Oregon
  • $22.00 - $24.00/hour USD / Year
  • Salary: $22.00 - $24.00/hour
  • COVID vaccination and initial booster vaccine required for all staff

Website PDXJapaneseGdn Portland Japanese Garden

A 501(c)(3) nonprofit located in Portland, Oregon.

The Accounts Payable Specialist is responsible for Accounts Payable, posting/reviewing General Ledger entries, monthly credit card statements, filing, and general accounting duties. This position will work from our remote office, located off the Sylvan exit along Highway 26.

The Accounts Payable Specialist reports to the Accounting Manager.

COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including the initial booster. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.

 

Primary Duties 

  • Process accounts payable invoices, identifying and resolving any discrepancies, work with various departments to ensure approvals and accurate account coding, check processing, and verify W-9 on file when applicable
  • Help maintain the general ledger, including posting and reviewing entries
  • Process employee’s credit card statements monthly, verifying all receipts are attached, ensuring accurate account coding, and resolving issues with credit card holders when necessary
  • Help maintain vendor files
  • Prepare Form 1099’s
  • Serves as the back-up for Daily Sales processing, when needed
  • Maintain confidentiality of organizational information
  • Other duties as assigned

 

Other Responsibilities  

  • Familiarize oneself with the organization and the Employee Handbook
  • Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
  • Serve as a role model for Garden volunteers, providing support and encouragement to volunteers in their roles across the Garden
  • Maintain a high level of professionalism in manner and appearance
  • Adhere to Garden Dress Code (business casual)

 

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.

  • At least 3 years of Accounts Payable experience
  • Ability to exercise judgement and discretion when handling sensitive and confidential information
  • Detail-oriented with an ability to maintain accurate records
  • Ability to operate well in a fast-paced environment
  • Ability to work under pressure and/or with frequent interruptions
  • Ability to plan, organize, and follow through
  • Confidence to request clarification when necessary
  • Ability to discern when something should be questioned
  • Quick learner
  • Able to both take direction and work independently while meeting deadlines
  • Effective professional/business communication
  • Proficient in Microsoft Office Excel, Word, and Outlook

 

Special Requirements

  • Must be able to lift up to 25lbs on occasion
  • Must have reliable transportation, proof of insurance, valid driver’s license, and clean DMV record for travel between office locations (mileage reimbursement provided)

 

Compensation & Schedule

  • Wage: $22.00 – $24.00/hour, depending on experience
  • This is a full-time, hourly position with approximately 40 hours per week. Shifts are typically 8 hours (plus ½ hour lunch), 8:00am to 4:30pm, Monday – Friday, or 10 hours (plus ½ hour lunch), 6:30am to 5:00pm, Monday – Thursday.
  • Benefits:
    • health, dental, and vision insurance (premium 100% covered for employees)
    • 401k plan (after 6 months, with 4% employer match after 1 year)
    • flexible spending accounts for medical and dependent care expenses
    • paid vacation and sick time, plus 10 paid holidays per year
    • free access to the Employee Assistance Program (EAP)

 

Applications

To apply, please submit a resume, cover letter, and three work-related references through our online Career Center. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.

To apply for this job please visit recruiting.myapps.paychex.com.