The Local Initiatives and Opportunities program provides flexible, responsive funds for one-time support primarily to 1) local or regional organizations in Minnesota and 2) to a specific set of designated grantees that are aligned with MACP’s core interests and program priorities. The Program Associate will support the local initiatives team with our administrative and systems needs in building out our grant portfolio and deepening organizational, institutional, and community relationships.
MACP is seeking candidates who share the organization’s values and commitment to join our team as a full-time Program Associate, Local Initiatives and Opportunities.
We are looking for a….
Project Support. Effectively uses the company’s systematic approach to planning, organizing, directing, supervising and accomplishing the goals of a project(s) requirements and activities to meet objectives. Includes balancing the task requirements within the constraints of schedules and budgets.
Attention to detail. Directs attention to the task at hand in order to avoid making mistakes. Prepares and carefully reviews figures, computations, reports, etc., to identify any errors or problems; ensures consistency and that information can be understood by all who read it. Shows concern for all aspects of the job no matter how small.
Program Administrator. Understands, supports, and adopts recommended process improvements with MACP’S grantees.
Research Evaluator. Assist with research of potential grantees to ensure they meet MACP’s criteria to receive one-time support for their initiatives that align with MACP’s core interest and program priorities.
Relationship Builder. Develops and maintains effective working relationships with team members, internal partners, customers and others through the use of strong interpersonal skills. Obtains cooperation from others; seeks and encourages win-win alternatives. Works effectively with people outside formal authority to accomplish goals.
JOB DUTIES AND RESPONSIBILITIES:
Support grantees to navigate MACP’s grantmaking systems, including Fluxx, and related processes.
Lead process to assemble and organize high-quality grant and program materials and
presentations for frequent board and committee meetings, including developing and editing certain documents; manage team grantmaking calendar
Assist with organization of meetings and events on and off-site (review committee meetings, site visits, team meetings, convenings etc.).
Prepare materials for and document the outcomes of regular team and Domain-level meetings.
Research assigned topics and synthesize the information in written briefs. Support other special projects and presentations.
Assist with evaluation activities such as administering surveys, gathering data, and compiling it into reports
Handle correspondence with grantees and other external parties, including consultants, as assigned.
Assist with high quality mapping that supports proposals and other initiatives.
Support other program associates as needed to help manage variation in workload across program areas and to provide backup coverage.
Grant Administration and Evaluation Support:
Compile and maintain relevant and required grantee information in electronic and paper files, with emphasis on electronic recordkeeping.
Perform timely and accurate input and updates of grantee information, proposals, approvals, payments, and reporting requirements. Work with grantees and grants management staff to ensure required grant reporting information is consistently up to date.
Coordinate grant payments with grantees and finance team.
Export and analyze data. Design and prepare reports as needed with the assistance of grants administration and evaluation staff.
Support grants management including assistance with user testing, participation in training, and at times, helping with data migration.
EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS
Outstanding candidates for the role position will offer many of the qualities, skills, and characteristics listed here. We know that no candidate is likely to have every one of these qualities, so we encourage interest and applications from people who have the capacity to grow into the responsibilities listed and who bring transferable skills.
2 or more years experience in program and/or grant administration preferred.
Strong data analysis and computer skills, with solid working knowledge of Microsoft Office software; knowledge of grantmaking software preferred (ideally Fluxx).
Highly organized, planful, and motivated; ability to prioritize and manage multiple tasks with little direct supervision.
Creative problem solver; resourceful and proactive in seeking creative technical and/or procedural improvements.
Positive attitude and a commitment to being part of and building an encouraging work environment.
Demonstrated high commitment to intercultural understanding and sensitivity.
Demonstrated knowledge of and commitment to addressing racism and other societal inequities.
Strong sense of integrity, discretion, and trustworthiness, able to maintain the highest level of confidentiality both internally and externally.
Excellent interpersonal skills, a genuine desire to help others, diplomatic style, attentive listener.
Effective communication skills, written and verbal.
Experience collaborating and working as part of a small team.
Strong project management and customer service skills.
Active interest in placed-based giving and the role of philanthropy in supporting nonprofit organizations.
High School Diploma or equivalent required; Associate or Bachelor degree preferred
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