ABOUT THE OPPORTUNITY
Under the direction of the Assistant Controller, this position processes semi-monthly payroll and assists with payroll-related requests and tax filings for all corporate staff.
LOGISTICS
Internews has US offices in Arcata, CA and Washington, DC which support a hybrid workforce with staff working remotely, fully in-office, or partially remote. This is a remote-based role, and candidates based anywhere in the United States will be considered. Our ideal candidate is based in the Pacific time zone.
Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon.
OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING
We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations, and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.
DAY-TO-DAY TASKS will include:
- Ensures corporate payroll is accurate and completed in accordance with payroll dates.
- Maintains and monitors timesheets for accuracy. Ensures all necessary approvals and leave time usage is in adherence to agency policy.
- Reconciles general ledger balance sheet accounts related to payroll on a monthly basis.
- Responds to requests for payroll-related information such as labor or leave balance requests.
- Prepares and enters journal entries into the accounting system including but not limited to monthly vacation liabilities and advance-related entries.
- Monitors employee advance accounts and HR-related allowances such as 401k and HSA balances.
- Monitors all payroll-related deductions.
- Processes all retirement/pension deferrals and related payments to 3rd party administrators as required by law.
- Assists payroll team with payroll tax payments, tax filings, personnel file maintenance, and audit documentation.
- Maintains confidentiality in all payroll and personnel matters.
- Recommends actions to be taken for identified financial and business risk situations and participates in the continuous improvement of payroll processes.
- In all duties, upholds Internews’ Core Values and demonstrates a commitment to fostering a culture of Belonging, Dignity, and Justice.
- Other duties as assigned.
QUALIFICATIONS WE’RE LOOKING FOR
Required
- Minimum one year of payroll processing experience.
- Associate’s degree or equivalent from two-year college or technical school.
- General knowledge of not-for-profit Generally Accepted Accounting Principles (GAAP).
- Technical and logistical problem-solving capabilities and ability to manage competing deadlines.
- Excellent interpersonal and oral and written communication skills.
- High degree of social adaptability and sensitivity to cultural differences.
- Intermediate MS Office Suite skills, particularly Excel.
Excellent organizational skills.
Preferred
Note: Candidates who do not have these preferred qualifications, but who are interested and willing to learn, are encouraged to apply.
- Experience in multi-state payroll.
- Bachelor’s degree in accounting, finance, business administration, or related field.
- Experience with enterprise-level non-profit accounting software.
To apply for this job please visit phf.tbe.taleo.net.
