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Finance and Administration Manager

  • Full Time
  • San Francisco
  • $80,000 - $100,000 USD / Year
  • Salary: $80,000 - $100,000

Website Greater Farallones Association

Greater Farallones Association (GFA) is a 501(c)(3) nonprofit nongovernmental organization (NGO) working in close partnership with the National Oceanic and Atmospheric Administration to conserve the ecosystems of Greater Farallones and Cordell Bank National Marine Sanctuaries. GFA’s work includes climate change science, ecosystem monitoring, coastal restoration, and robust ocean studies programs for K-12 students. This work is supported by a diverse mix of government grants, earned revenue contracts and programs, and private philanthropy.

GFA is hiring a Finance and Administration Manager who will be responsible for the financial, human resources, and risk management functions of GFA. Reporting to the Deputy Director, this position is an integral member of the organization’s leadership team, representing management in interactions with the GFA staff, Board of Directors and Board committees; federal staff, governmental agencies and NGO partners, funders, and contractors (including audit firms).

Greater Farallones Association aims to foster inclusivity, justice, and equity within our organization, and in the broader fields of ocean conservation, environmental education, and nonprofit management. The Finance and Administration Manager is expected to reflect the values of the Association and to bring demonstrated commitment and expertise to building an inclusive, sustainable, and effective workplace.

Specific duties include the following:

 

Financial Management

  • Function as controller; provide regular analysis on the financial health of the organization to support informed oversight of the organization’s financial management
  • Perform month-end closing, prepare and record account reconciliations and journal entries including properly releasing net assets from restriction
  • Ensure compliance with Generally Accepted Accounting Practices (GAAP) and regulatory requirements
  • Manage and further develop the organization’s financial accounting, monitoring, and reporting systems
  • Develop and monitor organizational budget
  • Mentor department managers in managing program, project, and grant budgets
  • Record accounting entries via QuickBooks: A/P, A/R, receipts, and disbursements
  • Process semi-monthly payroll via ADP payroll services
  • Manage online tools, including Quickbooks Time, Divvy, and Bill.com
  • Prepare and submit contract invoices and track payments
  • Work with a tax accounting firm and auditors to ensure timely and accurate filing of federal, state, and local tax returns and other required reports
  • Coordinate, support, and prepare for the annual financial audit
  • Supervision of bookkeeping or contract staff may be required

 

HR Management

  • Play a lead role in assessing workplace culture and identifying strategies to support an equitable, inclusive, anti-racist workplace
  • Play a key role in developing and supporting recruiting and hiring processes with the goal of a staff composition representative of the Bay Area’s demographics
  • Onboard new employees; off-board terminated employees
  • Maintain personnel records, including hiring documents, position and pay changes, performance plans and evaluations, training certifications, and official correspondence
  • Support the Executive Director and managers in annual performance reviews and documentation of corrective actions
  • Act as a lead contact in unemployment and workers compensation insurance claims
  • Maintain and recommend improvements in employee staff handbooks and policies, and their documentation and communication
  • Administer employee benefits programs

 

Risk Management

  • Ensure organizational compliance with all state, federal, and local labor regulations
  • Manage all organizational insurance policies, identify and communicate risks and gaps, and maintain adequate coverage, including worker’s compensation, liability, and director and officers’ insurance
  • Help ensure that policies and practices protect the organization’s tax-exempt status
  • Support the board in tracking GFA’s implementation of governance policies and Form 990 commitments

 

Minimum Qualifications

  • Expertise in nonprofit GAAP and nonprofit financial management
  • Experience in AP/AR and payroll processing; and managing audits
  • Expertise in QuickBooks, QB Tsheets, ADP, and Microsoft Office/Google Workspace
  • Highly organized, systems-oriented, and able to manage project deadlines
  • Experience in Human Resources; strong commitment to equity & inclusion
  • Ability to work both independently and  as a team member
  • Excellent communication skills, and willingness to train and mentor others
  • Ability to work at a computer for up to eight hours per day and 40 hours per week
  • Successful background check; fully vaccinated against COVID-19 (exemptions allowed)

 

Preferred Qualifications

  • Prior experience in federal contracts and grants
  • Experience in presenting financial analyses to Board committees
  • Experience assessing workplace culture and building diversity, equity, & inclusion
  • Prior experience serving in a management role and garnering employee input
  • Degree or certification in finance or accounting, or comparable experience
  • Familiarity with California labor laws and reporting requirements for California nonprofits
  • Enthusiasm for GFA’s mission

 

Employee Status and Benefits 

This is an exempt full-time hybrid remote/on-site position (that can be fully remote for the right person) with a starting annual salary of $80,000 – $100,000 depending on experience and location. Greater Farallones Association offers excellent benefits including fully paid Health Insurance, Dental, Vision, Group Term Life Insurance, and the option to participate in a 403(b) retirement plan.

 

Application Instructions 

To apply, please send your resume, cover letter, and three references – all in a single PDF – to jobs@farallones.org. Your cover letter should address your qualifications in nonprofit accounting and HR management, and your commitment to equity, diversity, and inclusion. References should be familiar with the candidate’s capacity to succeed in a nonprofit accounting role. Applications will be reviewed starting on October 31st, but we will continue accepting applications until the position is filled.

To apply for this job email your details to jobs@farallones.org