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Executive Assistant

  • Full Time
  • Evanston, IL
  • $57-60K USD / Year
  • Salary: $57-60K

Website FirstRepair

Informing Local Reparations, Nationally

Seeking Key Staffer for FirstRepair, Evanston-based Reparations Solutions Nonprofit

FirstRepair was founded by Robin Rue Simmons, a former Evanston, Illinois alderman and the architect of the nation’s first government-funded reparations program. Robin’s “solutions only” leadership style has inspired the services of FirstRepair including sharing best practices, creating tools, and developing a viable model to advance local reparations policy. FirstRepair’s knowledge network includes seasoned experts and social innovators with a proven commitment to reparations, racial justice, and Black community empowerment. Its services will include workshops, educational symposiums, research, stakeholder development and policy design for local government bodies and institutions.

Job Brief
The Executive Assistant should be experienced in providing administrative support to an Executive Director (ED) and have a desire to do work that is truly impactful. The Executive Assistant will work directly with the ED, managing complex schedules, coordinating meeting logistics and materials, and composing and editing business correspondence and reports.

Passion for the mission and the ability to anticipate needs and offer solutions to problems will make an excellent candidate for this role. The position is located in Evanston, IL and requires the Executive Assistant to work on-site.

Executive Assistant Key Responsibilities

-Manage high-volume calendar of appointments, anticipating and proactively responding to schedule conflicts;

– Coordinate complex travel logistics, itineraries, and expense reconciliations for the ED;

– Facilitate and run logistics for board meetings and associated meetings, both in-person and virtual (admit participants, monitor chats, run PPT, facilitate breakout rooms, etc);

– Compose, proofread, and edit communications, presentations and reports;

– Serve as a bridge for communications between ED and partners;

– Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly;

– Maintain confidentiality of highly sensitive information;

– Manage complex office administrative work requiring the use of independent judgment and initiative;

– Occasional travel


Executive Assistant Qualifications

– 5+ years of executive level administrative experience supporting ED preferred;

– Advanced computer proficiency and skill working with MS Office Suite (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and social media web platforms;

– Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail;

– Skill working with multiple virtual meeting platforms as a user and a facilitator;

– Track record to success maintaining confidentiality and exercising discretion in business communications;

– Experience coordinating travel logistics and reconciling expenses for executives;

– Experience planning and executing meetings/conferences

Additional Experience Preferred

– Experience in a non-profit and/or social justice organization;

– Familiarity working with Boards of Directors

Job Structure and Compensation

FirstRepair is located in Evanston, IL and the Executive Assistant will be working on-site. Compensation will be $57-60K, based on experience.


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