Administrative Coordinator

As the Administrative Coordinator, you will provide critical administrative and operational support to the Office of the President and the People, Equity and Inclusion department. The person in this role will be a key partner to the President ensuring maximum organization, streamlining and efficiency. The Administrative Coordinator will also support and own projects that promote and strengthen organizational culture (e.g., organizing team events, re-imagining and executing team celebrations in a virtual environment).

This role might appeal to you if you like establishing, managing and refining organizational systems and processes. Our Administrative Coordinator must be an exemplar of integrity, with the ability to handle sensitive information while maintaining the utmost confidentiality.

Responsibilities

The Administrative Coordinator, Office of the President and People, Equity and Inclusion Team will:

Provide administrative support for the President (50%):

• Support in managing the President’s calendar, including scheduling meetings, events, and travel, ensuring accuracy and excellent communication
• Monitor the President’s calendar for the short and long-term to ensure accuracy and to flag potential conflicts
• Coordinate the President’s travel, including making travel arrangements and preparing and reconciling expense reports
• Coordinate logistics for recurring key meetings (management team, all staff, etc.)
• Organize confidential information and prepare confidential communications with the staff collective bargaining unit
• Maintain and update files in SharePoint, Microsoft Teams, donor database and/or other systems
• Manage the inbox for president@commoncause.org

Support event operations (independently or in collaboration with other administrative teammates) (25%):

• Coordinate National Governing Board meetings (these occur three times a year) including travel logistics for Board and staff, hotel contracts, food, reservations and the preparation and compilation of any meeting materials
• Support logistics for events (for example, conferences, team retreats, team step-backs, all-staff retreats) “including purchasing supplies or catering, setting up meeting spaces, managing RSVPs, coordinating with venue, and running technology at the event
• Coordinate with speakers for events as needed

Manage projects to strengthen and build upon organizational culture, in particular in support of People Equity and Inclusion initiatives (25%):

• Create and manage an organization-wide calendar to include holidays, birthdays, and key events
• Compile and format regular organization-wide communications (e.g. monthly equity updates, teammate welcomes & farewells)
• Provide administrative support for other talent initiatives (for example: labor-management relations, advertising jobs)

Qualifications

You will be a good fit for this role if you are/have:

• Outstanding written and oral communication skills
• A high degree of integrity, are able to maintain strict confidentiality for sensitive information
• Organized, with a strong attention to detail
• Able to manage yourself and your work independently
• Able to learn and support various organizational systems
• Able to manage multiple short and long-term projects simultaneously, and are comfortable with jugglingmultiple and shifting priorities
• Skilled at building relationships and managing stakeholders, able to work well in a team environment; and can build rapport easily with new contacts
• Open to feedback and aware of your own strengths and areas for growth

The following experience is required:

• At least 3 years administrative experience, ideally supporting senior level management
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Proficiency with videoconferencing systems (Zoom, Teams)
• Experience with database systems is a plus

Salary range: $55,000-60,000

Classification: This position is classified as confidential as such is not included in the union-represented bargaining unit.

To Apply: Please submit your resume to hr@commoncause.org and include Administrative Coordinator in the subject line. Applicants are encouraged to apply as soon as possible.

Covid-19 vaccines are required, except where prohibited by law. Reasonable accommodations will be provided when required by law.

Common Cause is an equal opportunity employer and welcomes applicants of any race, creed, color, religion, ethnicity, national origin, income class, political affiliation, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or marital status, as well as applicants who have been previously incarcerated.

About Common Cause

Common Cause (501(c)(4)) and Common Cause Education Fund (501(c)(3)) are nonpartisan, nonprofit grassroots affiliate organizations dedicated to upholding the core values of American democracy. We work to create open, honest, and accountable government that serves the public interest; promote equal rights, opportunity, and representation for all; and empower all people to make their voices heard in the political process.

Founded in 1970 and headquartered in Washington, DC, Common Cause has more than 1.5 million members (about the population of New Hampshire) and supporters living in every Congressional district in the United States, and offices in 30 states around the country.