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Executive Assistant

  • Part Time
  • Remote (Remote)
  • $26000 USD / Year
  • Salary: $26000

Website Black Fox Philanthropy

Black Fox Philanthropy is a quickly growing fundraising firm serving leading nonprofits and enterprises in the global social sector. We help clients secure significant financial resources so they can focus upon doing their work in the world. Black Fox is a woman-owned certified B Corp and advises nonprofits addressing all 17 UN Sustainable Development Goals.

Our culture is one of purposeful action. We work with a high level of integrity, ferocity, intelligence, and a heart for the world. Black Fox is family-friendly, valuing flexibility, meaningful impact, and outcomes over punching a clock. Our Mission and Values are at the core of everything we do. Find more on the Black Fox Code here:


Seeking an experienced Executive Assistant to work alongside a busy entrepreneur and team and become an important part of a fast-growing team. This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role. Daytime/workweek hours required for majority of tasks.


As the Executive Assistant to the Founder/CEO and business development team, you will provide administrative support at the highest level. Organization, multi-tasking, and a good attitude are essential to the role. When this role is performed well, it will function in a clean, efficient, and thoughtful manner, enabling us to have greater and greater impact via serving our social impact clientele with excellence.

Duties include, but not limited to:

Scheduling for CEO

Schedule client-facing meetings with multiple team members

Assist with job posting and hiring-related filing

Assist with Google Drive file maintenance

Collaborate with contractors to maintain website, ability to do simple website updates a plus.

Project manage outside vendors or external contacts as needed

Clean AI transcription from client engagement and messaging calls

Creation and sharing of Black Fox Philanthropy weekly newsletter

Trello management

Client onboarding including contract and invoice creation

Outreach marketing and contact list management

Other business development tasks as assigned

Other duties to assist CEO as assigned



We love self-motivated problem solvers. Other key skills include:

Experience managing multiple tasks with a high degree of autonomy, professional judgment, and attention to detail. Success in organizing work effectively, and remaining flexible in a high-performing, fast-moving environment.

Strong interpersonal skills. Highly developed emotional intelligence. Demonstrated experience working collaboratively and effectively. We are looking for someone that listens well, communicates clearly, and moves with generosity.

Excellent written and verbal communication skills, including ability to positively interact with clients and staff at all levels and always in line with the Black Fox Code.

Independent problem solving. You have a natural ability to tackle tasks on your own, proactively search for improvements, yet ask for help when logical. You thrive in an outcome-oriented culture that values flexibility, accountability, and integrity.

Excellent customer service skills. Proven ability to understand and articulate others’ needs and objectives; manage expectations and deliver as promised and on time. You treat everyone with respect, honesty, kindness, and a “service mindset.”

Impeccable integrity. If you say you will do it, please do it or communicate quickly when a change of course is needed. We are fiercely driven to elevate our clients’ missions globally. A trusted, humming core permits us to help more and more people.

Ferocity. You are passionate about the Black Fox Code and Mission and thrilled about the opportunity to apply your efficiency and administrative skills to help drive human thriving worldwide.


Reporting directly to the CEO, this is a 15-20 hours/week, remote, contractor role with potential to move to an employee role with increased hours and responsibilities. Compensation is $25 an hour. There may be opportunities to increase hours or, eventually, transition to a full-time position.

All qualified candidates are encouraged to apply and will be considered. Applicants must be authorized to work in the United States as Black Fox Philanthropy is not able to sponsor employment visas.

We are an equal opportunity employer (understatement) and adhere to all guidelines of our B Corp certification in contracting and hiring practices.

To apply for this job please visit